Everphone GmbH · Last updated: May 2026
This privacy policy provides you with an overview of how your personal data is processed by Everphone GmbH (hereinafter “Everphone”) and the purposes for which this is done. We inform you about the legal framework and the rights to which you are entitled.
The party responsible for this website is
Everphone GmbH
Zimmerstraße 79-80
10117 Berlin
Germany
Phone: +49 30 516958275
Email: info@everphone.de
Website: www.everphone.com/en
Responsible for monitoring and ensuring compliance with data protection is our Data Protection Officer:
Dr. Sebastian Kraska, email@iitr.de
Below, we have compiled the most important information on typical data processing activities, separated by categories of data subjects.
To operate our website and provide our services, we process automatically collected information in so-called server log files, which your browser automatically transmits to us:
This data is processed during an informational visit in order to enable you to access the web pages you have requested and to ensure the security and stability of our website. This is done to enable you to use the web pages you have accessed and to monitor whether our websites are displayed optimally for you.
The purpose of data processing is to operate our website and ensure its permanent availability, functionality and security.
The legal basis for this data processing is Art. 6(1)(f) GDPR, based on our legitimate interest in the appropriate optimisation of our website.
Your data will be stored until the contractual and/or statutory retention periods have been fulfilled.
Based on your consent, Everphone uses functions of the web analytics service Google Analytics by Google Ireland Limited, Gordon House, Barrow Street, Dublin, D04 E5W5, Ireland.
Google Analytics also uses so-called “cookies”. These are text files stored on your computer that enable an analysis of your use of the website. The information generated by the cookie about your use of the website is usually transmitted to and stored on a Google server in the USA.
By using Google’s IP anonymisation on the website, your IP address is truncated by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and truncated there.
On behalf of the website operator, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website and internet usage to the website operator. The IP address transmitted by your browser within the scope of Google Analytics will not be merged with other Google data.
You can prevent the storage of cookies by adjusting your browser software accordingly; however, please note that in this case you may not be able to use all the functions of the website to their full extent. You can also prevent the collection of data generated by the cookie relating to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en
We use Google Analytics to analyse and regularly improve the use of our website. We use the statistics obtained to optimise our offering and make it more interesting for you as a user.
The legal basis for data processing is Art. 6(1)(a) GDPR.
This user-related data is automatically deleted after 14 months.
We use cookies and other similar technologies to operate our website. When you visit our website for the first time, we will ask your permission to store certain non-essential cookies and other similar technologies on your device. It is entirely up to you whether you agree or not (although some aspects of the website may not work as well if you do not), and you can change your mind at any time.
The purpose of data processing with regard to necessary cookies is to provide Everphone’s services.
The legal basis for the processing of personal data with regard to necessary cookies is our legitimate interest pursuant to Art. 6(1)(f) GDPR.
Your data is shared with external service providers or other contractors, including for data processing and hosting. Furthermore, data may be shared with other external parties insofar as the data subject has given their consent or a transfer is permissible on the basis of overriding interests.
Your data will be stored until the contractual and/or statutory retention periods have been fulfilled.
If you wish to contact us via our contact form on our website, we require your salutation, first and last name, an email address, your organisation, the subject, and optionally a telephone number.
The purpose of data processing is to respond to your enquiry or to establish contact.
The legal basis for data processing is our legitimate interest in processing your enquiry pursuant to Art. 6(1)(f) GDPR and Art. 6(1)(b) GDPR, the fulfilment of pre-contractual measures.
Your data is shared with external service providers or other contractors, including for data processing and hosting. Furthermore, data may be shared with other external parties insofar as the data subject has given their consent or a transfer is permissible on the basis of overriding interests.
Your data will be stored until the contractual and/or statutory retention periods have been fulfilled.
If you wish to subscribe to newsletters, we require your first and last name and an email address.
The purpose of data processing is to send the newsletter.
By activating the confirmation link (opt-in), you give us your consent for the use of your personal data in accordance with Art. 6(1)(a) GDPR (consent of the data subject to the processing).
Your data is shared with external service providers or other contractors, including for data processing and hosting. Furthermore, data may be shared with other external parties insofar as the data subject has given their consent or a transfer is permissible on the basis of overriding interests.
You can unsubscribe from the newsletter at any time via the link provided in the newsletter. After unsubscribing, your personal data will be deleted immediately, unless you have expressly consented to further use of your data or we have reserved the right to use your data beyond this, which is permitted by law.
If you wish to download whitepapers, we require your first and last name, telephone number, your organisation and an email address.
The purpose of data processing is to send the requested whitepaper and to establish contact.
By activating the confirmation link (opt-in), you give us your consent for the use of your personal data in accordance with Art. 6(1)(a) GDPR (consent of the data subject to the processing).
Your data is shared with external service providers or other contractors, including for data processing and hosting. Furthermore, data may be shared with other external parties insofar as the data subject has given their consent or a transfer is permissible on the basis of overriding interests.
Your data will be stored until the contractual and/or statutory retention periods have been fulfilled.
If you apply with us, we require your name, contact details and your application documents.
The purpose of data processing is the selection of applicants for an employment relationship.
The legal basis is Art. 6(1)(b) GDPR (contract fulfilment and implementation of pre-contractual measures) and Art. 6(1)(a) GDPR (consent of the data subject).
Your data is shared with external service providers or other contractors, including for data processing and hosting. Furthermore, data may be shared with other external parties insofar as the data subject has given their consent or a transfer is permissible on the basis of overriding interests.
In the event of non-employment, data will be deleted six months after the end of the application process. If employment follows, the retention period is governed by the statutory retention regulations for employees.
The Everphone Recommerce auction portal is a closed business-customer area, open only to invited contacts of commercial buyers. To operate the portal we process the following data in addition to the processing described above.
Operating the portal and administering access; running auctions, including attributing submitted bids and keeping them auditable; concluding, performing and evidencing the underlying contracts; handling claims; answering support enquiries; ensuring the security of the portal and preventing misuse.
Where you are yourself a contracting party, the legal basis is Art. 6(1)(b) GDPR. Where you act as a contact person for a buyer company, the legal basis is Art. 6(1)(f) GDPR, based on our legitimate interest in performing the business relationship with the company you represent. Storing the IP address and time when documents are signed is based on Art. 6(1)(f) GDPR, on our legitimate interest in preserving evidence. Where statutory retention obligations apply, the legal basis is Art. 6(1)(c) GDPR.
To operate the portal we use in particular the following service providers:
Sections 9 and 10 apply in addition.
We store this data for the duration of the business relationship with the company you represent, and beyond that insofar and for as long as statutory retention obligations apply. This concerns in particular bids, allocations, order confirmations and signed documents, which are subject to commercial and tax retention periods.
As a general rule, your personal data is processed in Germany and other European countries. If your personal data is exceptionally processed in countries outside the European Union or the European Economic Area (so-called third countries), this only takes place insofar as specific safeguards ensure an adequate level of data protection. Typically, we take the following protective measures:
Further information on third-country transfers or copies of these measures can be obtained from the contact addresses listed above.
We are part of the Everphone group and work collaboratively with other group companies. Personal data is only transferred to other group companies if there is a legal basis for doing so and this is necessary for one of the purposes listed above. The Everphone group has concluded a group-wide agreement on the handling of personal data.
For questions about your rights and further enquiries regarding personal data in relation to Everphone as the data controller responsible for the operation of the website, you can contact us at any time by email at dataprivacy@everphone.de. For enquiries concerning your data as an employee, please contact your employer as the data controller.
You have the right to withdraw your consent at any time without giving reasons, with effect for the future.
You have the right at any time to obtain information about your stored personal data, its origin and recipients, and the purpose of data processing.
You have the right at any time to have your stored data corrected.
You have the right at any time to have your stored data deleted or blocked from further processing, where we are obligated to retain your data due to statutory retention obligations (e.g. invoices).
You have the right to restrict data processing:
If you have given consent for the processing of your data, you may revoke it at any time. Such revocation affects the permissibility of the processing of your personal data after you have communicated it to us.
If you so wish, we will provide you with your data that you have personally made available to us in a structured, commonly used and machine-readable format and/or transmit it to another controller, insofar as this is technically feasible.
You have the right to lodge a complaint at any time with the supervisory authority responsible for us for data protection.
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